Ministry Assistant Needed

Support to Pastoral and Administrative Staff

Job Description

HOURS: 9:00 AM to 5:00 PM – 2-3 days per week (24 hours max.)  May require Sunday evenings in Axis (students) and Band rehearsals.


Primary function is to provide substantial support to pastoral and administrative staff in the areas of Worship, Communication, and Student Ministry. Additionally, the Ministry Assistant will serve as an office receptionist as needed. This individual will report directly to the Senior Pastor and/or Office Manager and any other assigned pastoral staff.


  • Must have and give evidence of a personal, growing relationship with Christ
  • Must be an active member of an evangelical church
  • Must be in agreement with the stated doctrinal positions of GraceLife Baptist Church and the Southern Baptist Convention statement of faith
  • Some work-related experience would be desirable but not required
  • Proficient typing with accuracy and has transcribing experience
  • Competence in the areas of computer graphics, social media, church-management software, church music software and publishing skills is essential (Microsoft Office, Adobe Creative Suite, WordPress, Planning Center, ProPresenter, Ableton, etc.).
  • Proficiency in the use of standard office equipment (computer, copier/printer, etc.)
  • Strong organizational skills
  • Have excellent command of English composition, punctuation, and verbal communication


  • Provide Administrative support for the following ministries: Worship and Student Ministry
  • Act as the church office receptionist directing phone calls, appointments, and guests throughout the church
  • Maintenance and organization of office reception area
  • Distribution and dissemination of regular mail, email, and correspondence
  • Weekly data entry
  • Routine filing of paperwork
  • Set up counseling meetings and other appointments
  • Maintain and update all standard forms and ministry literature
  • Processing and maintaining online databases, church guest files and information
  • Contacting, enlisting and coordinating church volunteers across ministry areas
  • Assisting staff with weekly projects and deadlines
  • Other office/administrative duties as assigned


  • Exhibits professionalism, demonstrated by well-groomed appearance, conscientious work ethic, teachability, and accountability
  • Capable and willing to work at a fast pace, within a variety of settings and circumstances, with composure and flexibility
  • Always maintains confidentiality
  • Exercises discernment and wise/good judgment
  • Gives careful attention to details, with an eye for excellence
  • Takes initiative to seek new information, training, and resources as needed
  • Capable of multi-tasking and prioritizing projects
  • Capable of working independently, with minimal instruction and supervision, and seeing tasks through to completion, in a timely manner

**All new employees will be subject to a 2-month probationary period and subsequent employee review by the Senior Pastor or his designee.

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Job Application

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General Information

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Work Eligibility

Criminal History

Current Employment

Education and Training

High School


Other Educational Experience

Additional Training and Experience

Christian Walk and Ministry Experience

We desire that all applicants feel comfortable in a Christian environment. All staff members should be comfortable with a lifestyle of prayer and worship that is integrated into day-to-day job functions. It is the policy of GraceLife BC to utilize only staff members who subscribe without reservation to the Baptist Faith and Message statement of Faith and who are living out these doctrines and standards in all areas of their lives, both in and away from ministry functions.

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Job Description and References


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Previous Employment

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Consent and Release

I certify that the facts contained in this application are true and complete to the best of my knowledge and understand that, if employed, falsified statements on this application shall be grounds for dismissal.

I authorize investigation of all statements contained herein and the references listed above to give you and all information concerning my previous employment and any pertinent information they may have personal or otherwise, and release all parties from all liability for any damage that may result from furnishing same to you.

I understand and agree that, if hired, I am subject to the policies contained in GraceLife Baptist Church’s Handbook and a 90 day observation period. I further understand that this application is not a contract of employment, nor a legal document, and nothing contained herein creates a contract between GraceLife Baptist Church and me.

I consent to GraceLife Baptist Church conducting a criminal records check, as long as the results are kept confidential. I authorize the appropriate law enforcement agency to release information pertaining to any record or file maintained on me and release said agency from any and all liability resulting from such disclosure.

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